Microsoft PowerPoint 2010, Lesson Two

NOTE: For those of you participating in the live Webinar, the following link will open the documentation in a new browser window.

This training document teaches you how to create a slide show in PowerPoint® 2010 using JAWS® screen reading software. Although it was written for JAWS users, the process also is applicable as a low vision solution for people who use MAGic® screen magnification. MAGic users may be able to use a mouse to point and click, but the keystrokes listed to navigate in PowerPoint can be used by both JAWS and MAGic users.

NOTE: If you are using the archive you may not be able to do this exercise until you have the sample files to work with. You can download the practice files and unzip them. After unzipping the file to a folder on your computer you should be able to follow along with the lesson. The practice files are also contained in the entire contents ZIP file. After you have done this, then skip ahead to the next section.

Use Animation Effects to Fly in Bullet Points

Notice that all the bullet points on the woodpecker slide read without pause. In PowerPoint 2007, the sound of the woodpecker was playing as JAWS was reading the bullet points. In PowerPoint 2010 the sound of the woodpecker did not play automatically. Let's fine tune this.

EXERCISE: Use slide animation effects to fly in bullet points one at a time. This gives you time to discuss each bullet point without having to remember them if they are all read at once.


  1. Open the presentation from the prior lesson, and then move to slide two.
  2. Press TAB to select the object for the bulleted list.
  3. Press ALT+A to move to the Animations tab of the ribbon.
  4. Press S to activate the Animation Styles button in the Animation group of the lower ribbon. A gallery of different choices opens. Focus is on the None item.
  5. Press DOWN ARROW to move to the list of Entrance animations. Focus is on the Appear item.
  6. Press the RIGHT ARROW to select Fly In, and then press ENTER. The gallery closes, and PowerPoint has added a number to each of the bullet points from one to nine. By default, the bullet points fly in from the bottom of the screen one at a time.
  7. Press TAB to move focus back to the object for the bulleted list again.
  8. Press ALT+A once more to move to the Animations tab of the ribbon.
  9. This time, press O to activate the Effect Options button. A menu of choices appears.
  10. Press ENTER on From Right (R). The menu closes and the bullet points now fly in from the right side of the screen.

Optimize the Animation Effects for the Most Effective Presentation

  1. Press ALT+A once more to move to the Animations tab of the ribbon.
  2. Press C to activate the Animation Pane button in the Advanced Animation group of the lower ribbon. The Animation Pane opens on the right side of the screen. Focus is on the Play button. All nine of the bullet points are listed here, but they are not visible in the list. They are hidden at this point.
  3. Press TAB to move to the animation pane list box.
  4. Press DOWN ARROW once to move to a button that reads Animation pane list box click to expand contents drop down, and then press ENTER. The nine bullet points now are visible in the task pane. The button changes to a button that reads Click to hide.
  5. Press UP ARROW to move to bullet point nine, Diet.
  6. Press SHIFT+HOME to select the remaining eight bullet points above bullet point nine.
  7. Press ENTER to open the Fly In multi-page dialog box for the bullet points. Focus is on the Effect page. Here you can change several options including the direction the bullet points fly in from, sound, and more.
  8. Press CTRL+TAB to move to the Timing page.
  9. Press TAB to move to the Duration combo box. The default is for the bullet points to fly in very fast. Change this to fast instead of very fast by pressing UP ARROW.
  10. Press TAB until focus moves to the OK button, and then activate it with the SPACEBAR. The dialog box closes and focus returns to the animation pane.

Set a WAV File to Play after a Set Amount of Time

The sound for the woodpecker does not automatically play by default. Let's set it to do so after we have had time to discuss the last bullet point on the slide, Diet.

  1. Press END to move to the last item in the list box. This is the item that reads "animation pane list box on click play PileatedWoodpecker.wav."
  2. Press ENTER. The Play Audio multi-page dialog box opens. Focus is on the Effect page.
  3. Press CTRL+TAB to move to the Timing page. Focus is in the Start combo box, with On Click selected.
  4. Press DOWN ARROW to select After Previous in the list.
  5. Press TAB to move to the Delay edit spin box. The default is zero seconds.
  6. For the purposes of this exercise, type in the number three, for a three second delay. For a real presentation you would set this to give you enough time to discuss the diet of the particular bird before the sound plays.
  7. Press ENTER. The Play Audio dialog box closes.
  8. Save your file, and then press F5 to start the presentation.
  9. Press SPACEBAR to advance the slide and move through the presentation one bullet point at a time. Three seconds after the Diet bullet point appears you should hear the sound played.

Florida Master Naturalist Program

The photos used in this workshop are used with permission of Dr. Martin Main, PhD, Program Leader, Florida Master Naturalist Program Associate Professor and Wildlife Ecologist at the University of Florida, IFAS, SW Florida Research and Education Center, Department of Wildlife Ecology and Conservation. Visit the Florida Master Naturalist Program home page for information about course offerings, training locations, job and volunteer opportunities, and more.

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